Student Registration Application Features
Our JMC software offers features designed to fit each institution's needs.
Features are included to allow parents and guardians to login to the system using their existing JMC credentials. There is also a student selection page for parents with two or more children. This allows parents or guardians to choose which student's forms to look into instead of having separate logins for each student.
Sectioned forms and a navigation panel were implemented for a more manageable user experience. The application collects the general demographic information, including name, gender, date of birth, etc. Along with that, the state-mandated information—such as race and language—can also be held on file.
Your forms are completely customizable to your school's wants and needs.
On forms that ask parents to check "Yes" or "No," if you want to include a follow up question, we have created a solution that will allow you to ask questions conditional to their answers. Do you need some forms to include questions for specific grade levels? With this software, you have the ability to set questions to only appear for students in the grades you require answers from.
Some of the information from the previous year's form is “locked.” This means that it can be viewed, but not changed, by a non-editable text box. This would include information such as name, gender, and race. If any of these fields need to be changed, then typically it would be something the school would like to be aware of. At that point, the parent or guardian can call the school and notify them of the change to be made; the school can then update this information. After the parent or guardian has submitted the updated form, it will generate a PDF copy and place it in a folder on the institution’s server. This will also include a time stamp showing the date and time the information was updated and which parent or guardian updated the account.
Our system provides an option to link payment pages to any forms that may need it. This way, when parents are confirming the information in the final steps of enrolling, they can follow up by paying whatever fees are owed.
Customized fields can be added to your forms. This allows for customized reports to be generated. These forms will be generated to PDF format stored on the school's server. They can also be e-mailed to the school and parents.
These forms can include, but are not limited to:
- Image releases.
- Medical forms.
- Technology contracts.
- Home language survey.
- Physical activity contract.
- Information requests from other educational institutions.
- Call order—in case of emergency, who is the 1st, 2nd, 3rd person to call?
- Transportation information—if the child takes a bus, walks home, has someone pick them up (if so then who) to and from school.
Our system can give the institute the option to add their own required and optional parameter variable depending on their needs. For example, they can choose to have the middle name a required or optional field to fill in before moving on to the next form.
Once all the information is entered into the forms, the back end will take any information pertinent to the state—like each parents' employer information for a Pre-K student—and create a state report. The program also converts user-friendly text options into a code that can be used by the school or another official reporting system. For example, the user sees “Scott County” listed for their county, but on the back end it converts that text into a code for the state’s reports. This takes away the burden of manually writing out the state mandated reporting.
There is an area to communicate any additional information or application requirements to move forward, such as any fees due. The program will then generate an e-mail—including confirmation—to the parent or guardian and send a notification to the institution that a new application was submitted. All e-mails can include attachments and links.
Check boxes are included on the form for parents to easily mark what fields they would like included in the school directory. These improvements allow the back end to pull all essential information at once, replacing the need for someone to manually go into each child’s PDF form, pull out the necessary information, format it, and enter it into the school’s directory.
For example, parents’ with the same address will be merged into a single directory contact while those with different addresses will be treated as separate contacts. This not only creates a cleaner directory, it also helps the administrative assistant from having to manually check what information each parent is allowed to be shown in the directory.
These directories can then be printed by the parents/guardians or the school.
There is a “holding area” outside of JMC for all pending forms. This allows for easy handling of large loads of applications. The application summary can then be reviewed by the institution and the application can either be confirmed or denied. If confirmed, and the information would then be entered into the JMC system. If denied, the pending application data would be removed, but a copy of the summary would be kept on file if it ever needed to be referenced back to.
This holding area is also a safety area for bad data. For example, this will not allow a user to enter an incorrect e-mail.
If there were any “red flags,” the system would send a notification to the school for a separate review. Red flags refer to anything that the institution would need to be aware of, such as suspension information, if the first language is not English, or a change in the student's legal name. Each school can deem what is important to be flagged and any changes in this information would send out a notification for review.
All the forms and registration information are stored on the school's server. This gives the institution complete access and control.